Job Description

JOB SUMMARY

The City of Orange City is a full-service local government operating under the Council-Manager form of government. The City Council consists of the Mayor and six Council Members. Departments include Administration, Community Development, Finance, Fire, Police, and Public Works. The Assistant City Manager is responsible for detailed administrative and managerial work to assist the City Manager in the performance of their duties. 

ESSENTIAL FUNCTIONS

• Coordinates and/or oversees special projects as directed by the City Manager, to include implementation of capital facilities plans and construction of new buildings and facilities.
• Gathers information, prepares reports, and makes recommendations to the City Council.
• Attends meetings of the City Council, City Boards, conferences, and staff meetings in order to provide administrative assistance to the City Manager, and makes suggestions on the policies that are under discussion. Serves as a key advisor to the Youth Advisory Council.
• Assists the City Manager with follow-up assignments from City Council meetings, providing written and oral direction from the City Manager to appropriate staff, and performs a variety of organizing, expediting, and negotiating activities.
• Oversees the City's Legislative action agenda.
• Reviews and approves special event applications from private organizations and answers questions regarding requirements, including insurance requirements.
• Assists the City Manager in the administration of city government and acts for the City Manager in their absence.
• Receives requests and complaints from the public and channels the information to the appropriate department(s), follows up on corrective actions, and sees that replies to the inquiries are given in a timely manner. 
• Works with the Finance Department to conduct periodic reviews of budget status with department heads, create and review performance management programs, and develop and provide quarterly performance reports to the Manager and Council.
• Works with department heads to develop and implement programs to recruit and expand business and industry, create jobs and increase community prosperity. Works with department heads to respond to site and business selector Requests for Information. Serve as liaison to the Chamber of Commerce, Team Volusia, and other Economic Development and Chamber organizations. 
• Works with the City Manager and department staff in coordinating and developing employee programs, including but not necessarily limited to employee luncheons, award nominations and ceremonies, and training programs.
• All employees will have a role in the City's disaster preparation and/or disaster recovery efforts, and may be designated in the City Comprehensive Emergency Management Plan.
• Interprets and ensures compliance with local, state, and federal laws relating to assigned areas.
• Plans, directs, manages, and evaluates, through subordinate-level staff, the work plans of
• assigned departments; assigns projects and programmatic areas of responsibility.
• Interviews and recommends selection of job applicants, appraises employee performance,
• conducts informal counseling on work issues, prepares documentation and improvement plans
• for deficiencies, and recommends disciplinary action for assigned employees.
• Provides the City Manager with accurate, timely, specialized, complex administrative and management reports and analysis regarding the City's services, programs, and activities to support decision-making.
• Supports the City Manager's efforts, in collaboration with Human Resources, to identify,
• build, and sustain an organizational culture built on the principles of inclusion,
• engagement, empowerment, and accountability. Reviews, updates, and drafts municipal
• policies and procedures, Administrative Orders, and Personnel Policies.
• Responsible for continued education and professional growth. Attends conferences,
• workshops, seminars, and reviews professional and academic literature.
• Writes, edits, or coordinates the preparation of agenda items, ordinances, resolutions, reports, letters, minutes, or other printed material at the direction of the City Manager.
• Performs special projects as assigned by the City Manager.
• Assists or supports the City Manager by overseeing the Public Safety departments, or any other departments as assigned within the city.
• Assists or supports the City Manager in negotiations, administering and interpreting collective barging agreements citywide.

MINIMUM QUALIFICATIONS

Education and/or Experience:

Bachelor's Degree in Public Administration or related field with a minimum of ten (10) years of progressive administration or related field responsible experience. 

A comparable amount of training, education, or experience may be substituted for the minimum qualifications.

Knowledge, Skills, and Abilities:

• Knowledge of the functions, principles practices, procedures, and techniques of public administration with particular emphasis on city government.
• Knowledge of Florida governmental procedures and the State of Florida Sunshine Laws and Open Records policies and regulations.
• Knowledge of standard office terminology, procedures, routines, and equipment. Knowledge and experience with computers. Knowledge of the Microsoft Office suite of programs. Secretarial support for this position is limited and is shared with the City Manager and others in the City Manager's office.
• Possess and maintain a valid Florida Driver License
• Ability to write clear, concise reports, memoranda, agenda items, and letters.
• Ability to make presentations and to communicate orally in a clear manner.
• Ability to establish and maintain effective public and employee relations. Ability to establish and maintain satisfactory working relationships with elected and appointed officials and employees of municipal departments. Ability to greet and work with the public in a pleasant manner.
• Ability to work independently and exercise good judgment.
• Ability to maintain confidential information.
• Ability to meet job demands under emergency and/or stressful situations. Ability to professionally suggest and/or administer resolutions.
• Ability to attend evening meetings.
• Ability to work with and understand public safety operations, and other areas assigned.

PHYSICAL DEMANDS

• Work environment is typically sedentary office work, however at times, performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling, and which involves the lifting, carrying, pushing and/or pulling of objects and materials of moderately heavy weight may be required.
• Lifting, carrying, pulling, moving, and manipulating over 25 pounds with proper mechanics and equipment
• Sufficient manual dexterity to allow the use of office equipment, a keyboard, and writing
• Sufficient visual acuity to read and comprehend departmental reports and documents.
• Acceptable hearing (with or without hearing aid).
• Ability to communicate both orally and in writing.
• Ability to operate motor vehicles and required equipment (Reasonable accommodations will be made for otherwise qualified individuals with a disability.)

WORK ENVIRONMENT

• Primarily works indoors
• Occasionally works outside in various weather conditions with: noise, dust, fumes; gases; chemicals; grease or oils; electrical energy; slippery surfaces; uneven surfaces; in or with moving objects, odors.
• Work typically performed in standard office lighting looking at a computer monitor
• Inclement weather conditions
• Available and able to work long periods of time with limited rest and time off during emergency situations. During emergency situations this could be several days in a row requiring presence at an emergency operations center for periods in excess of 24 hours.

This position will close February 2nd, 2026 at midnight

Equal Opportunity Employer

The City of Orange City is a Drug-Free Workplace.

This position is Non Exempt

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